California compliance›Fitness

California Fitness Compliance Checklist 2026

41 verified compliance requirements. Official sources, current penalties, renewal deadlines. Updated quarterly.

41 obligations
Up to $1.3M max exposure
Federal, state, county, and city
Tier 1 — CriticalMust-have to operate legally
CA Secretary of State Statement of Information (LLC-12 / SI-550)
biennial_or_annual · CA or Federal agency (see vertical sheet)
CA$250
Tier 2 — ImportantImportant for full compliance
CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)
annual · CA or Federal agency (see vertical sheet)
CA$800
CA Health Studio Services Contract Compliance — Civil Code §1812.80 et seq.
continuous · CA or Federal agency (see vertical sheet)
CA$5K
AED (Automated External Defibrillator) — Health Studio Law (HSC §104113)
continuous · CA or Federal agency (see vertical sheet)
CA$1K
CalSavers Retirement Savings Program — Registration or Exemption (All CA Employers with 1+ Employee)
annual · CA or Federal agency (see vertical sheet)
CA$500
Tier 3 — StandardBest-practice and reporting
FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar 26 2025)
one_time · CA or Federal agency (see vertical sheet)
federal$10K
Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library
continuous · CA or Federal agency (see vertical sheet)
CA$25K
CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training
continuous · CA or Federal agency (see vertical sheet)
CA$500K
Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)
annual · CA or Federal agency (see vertical sheet)
CA$25K
CFRA — California Family Rights Act Leave Policy (5+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA
ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA$300K
Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)
continuous · CA or Federal agency (see vertical sheet)
federal$100
Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)
continuous · CA or Federal agency (see vertical sheet)
CA$25K
Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024
continuous · CA or Federal agency (see vertical sheet)
CA$156K
CA Lactation Accommodation — Written Policy + Private Space (SB 142)
continuous · CA or Federal agency (see vertical sheet)
CA$100
CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May
annual · CA or Federal agency (see vertical sheet)
CA$200
Cal/OSHA Emergency Action Plan — Written (§3220)
continuous · CA or Federal agency (see vertical sheet)
CA$25K
ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)
continuous · CA or Federal agency (see vertical sheet)
federal+CA$4K
Business Personal Property Tax — Annual Statement (County Form 571-L)
annual · CA or Federal agency (see vertical sheet)
county
CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA
CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA
SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA$10K
IWC Applicable Wage Order — Physical Posting (By Industry)
continuous · CA or Federal agency (see vertical sheet)
CA$1K
CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)
per_event · CA or Federal agency (see vertical sheet)
CA$500
Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)
every_5_years · CA or Federal agency (see vertical sheet)
county$1K
Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)
continuous · CA or Federal agency (see vertical sheet)
CA$10K
Fire Alarm System Annual Inspection + Certification (Title 19 CCR)
annual · CA or Federal agency (see vertical sheet)
CA$10K
Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)
biannual · CA or Federal agency (see vertical sheet)
CA$25K
City Business License (Gym / Fitness Studio / Yoga / Martial Arts)
annual · CA or Federal agency (see vertical sheet)
city$500
Cal/OSHA IIPP (Fitness Facility)
continuous · CA or Federal agency (see vertical sheet)
CA$25K
CPR/AED Trained Staff — At Least 1 Per Session (HSC §104113)
per_employee · CA or Federal agency (see vertical sheet)
CA$1K
Workers' Compensation Insurance Certificate (Fitness)
annual · CA or Federal agency (see vertical sheet)
CA$2K
General + Professional Liability Insurance (Fitness Industry)
annual · CA or Federal agency (see vertical sheet)
CA
AB 5 Worker Classification — Personal Trainer/Instructor Status (ABC Test)
continuous · CA or Federal agency (see vertical sheet)
CA$25K
Music / Public Performance Licenses — ASCAP + BMI + SESAC (3 Annual Licenses)
annual · CA or Federal agency (see vertical sheet)
federal$30K
Local Minimum Wage Compliance (Fitness Industry)
continuous · CA or Federal agency (see vertical sheet)
city$250
Locker Room / Pool / Spa County Health Permit (If Applicable)
annual · CA or Federal agency (see vertical sheet)
county$5K
SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then Each Hire)
annual · CA or Federal agency (see vertical sheet)
CA$10K
SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hires at Onboarding)
one_time · CA or Federal agency (see vertical sheet)
CA$10K
Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices + Federal)
annual · CA or Federal agency (see vertical sheet)
CA$7K
SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)
continuous · CA or Federal agency (see vertical sheet)
CA$750
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Your exposure
$1.3M
max total exposure for fitness
Critical (Tier 1)
1
Important (Tier 2)
4
Standard (Tier 3)
36
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About this data

All obligations sourced directly from California state agencies including CDTFA, DCA, CSLB, ABC, and local county records. Updated quarterly. Penalties reflect statutory maximums.